Frequently asked questions

How is this application used?

To start, you copy files or folders over to allTags. allTags will then make tag suggestions based on existing file names and folder structures. But this is just to get you started. Managing files with allTags means that you stop caring about file names and folders.

Built-in support functions, like context-dependent tag suggestions and auto-completion for your tag vocabulary, make file description more efficient and consistent. Automatic sorting of tags highlights differences between files and allows quick filtering to the desired content.

My [file manager of choice] already supports tags. Why should I use allTags?

Most file managers, which support tags, use them as additional meta data. This means that you name files, choose sensible folder locations and then assign tags to enrich your data. allTags uses a different approach; tags are not assigned in addition to, but instead of file names and folder locations. This speeds up the process of managing files by limiting your choices to a single, flexible option - tags. Less time and effort is required for making decisions, allowing for more time spent on productive tasks.

When adding files to allTags, where are they stored?

allTags, by default, uses a folder within the user home directory to store files. You can change this folder at any time or even split files between different storage mediums. If you need more details, there is a detailed description within the application help page. This application runs locally on your computer; it won´t send any of your files or meta data to the cloud unless you configure it that way.

If you want to synchronize your files with other computers, you can use a folder synchronized with a cloud service (like GoogleDrive, Dropbox, Nextcloud, etc.) as data folder for allTags. This is fully supported, but an instance of allTags can only be run by a single computer at a time.

How do I get my files out of allTags?

allTags includes an export function to allow fast access to files from outside the application. By default, allTags will create dynamic file names, based on currently assigned tags and original file names. You can configure the behaviour of this feature from within allTags.

Why was allTags created?

The concept behind allTags is based on a German bachelor thesis from the author of this application. This paper considers a more scalable, and potentially more time efficient, approach to file management with file description exclusively done via tags. After producing multiple artifacts (software prototypes) to test hypotheses made in the paper, multiple requests for a more fleshed out version were made. allTags, as it exists now, is a local application. Additional benefits could be realized with a comparable, hosted content management system. At this time, it is outside of the scope of this project however.

More documentation about using and configurating allTags can be found within the application.